Here are the steps you need to keep in mind for a smooth transition into e-invoicing :

1. Follow the Tradeshift Quick Start Guide to connect to the Tradeshift platform and connect with Essendi:

2.  Make sure your invoices are aligned with the new standardised e-invoicing template. Click here to see an example, where you will find all of the below three elements: 

• Name and address of the legal entity 
• Tax ID of the legal entity
• Megacode 

3.  Search for the hotels you provide for on the list, available here.             

4a.  For sending, select the most suitable e-invoicing option below.

4b. If you don't choose among a full digital option below, please send you invoices directly to the Support Offices centralised e-mail address (one per hotel country) and refrain from sending invoices to hotels directly. 

What are the possibilities to exchange invoices with us?

EDI Invoices (ERP Integration)

• Invoices are sent directly from your ERP system by EDI or structured PDF
• Requires technical integration
• Please contact us at our support address for more details.

Invoices directly on the Tradeshift portal: (advised)

• Create your invoices directly in the Tradeshift platform
• No need for your own invoicing software
• Detailed in the Quick Start Guide.

PDF Invoices: File Upload

• Upload your invoices to the Tradeshift platform in just a few clicks
• No integration required
• Detailed in the Quick Start Guide.

5. You have now switched to digital! You can send us your e-invoices directly. 

If any of the three native options cannot be operated, you can send us a scanned PDF version of the invoice (which must follow the standardised e-invoicing template). Send your standard PDF scanned invoices by email to the centralised address of the hotels per country.